Terms of Hire

1. Quotations

All quotations are given subject to the company having available a suitable vehicle at the time the hirer accepts the quotation. Quotations are valid for 28 days unless otherwise notified. No quotations provided incorporate or cover any extra or soiling charges incurred by damage caused and/or in accordance with Term 10 below.

2. Payment

A deposit of 20% of the hire fee (minimum £20) is payable on booking the coach with the balance due 14 days before the date of the hire unless the Company has agreed to vary this condition. This deposit does not incorporate, cover or account for any charges incurred by damage caused and/or in accordance with Term 10 below.

3. Cancellation By Hirer

If the hirer wishes to cancel or amend any agreement, the following scale of charges will apply in relation to the total hire charge:

  • 14 days or more – No charge

  • 8 – 14 days – 10% of hire

  • 3 – 7 days – 25% of hire

  • 1 – 2 days – 50% of hire

  • Day of hire – minimum 85% of hire

  • Arrival of coach at departure point – 100% hire

4. Cancellation due to inclement weather conditions

Will be charged as above.

5. Cancellation by company

In the event of an emergency or an action by the Hirer to vary the agreed conditions, the Company may return all monies paid and without further liability cancel the Contract.

6. Driver’s hours and rest periods

The driver’s hours or driving and rest periods are strictly controlled and the current regulations must be complied with. The Company will agree the hours of operation of the hire and these MUST be observed.

7. Seating Capacity

The maximum number of passengers allowed on the vehicle is indicated on the vehicle. No standing passengers allowed. Drivers will not carry any extra passengers over the seating capacity of the vehicle.

8. Animals

Will not be carried on any vehicle, except Guide Dogs.

9. Variation of hire

If the vehicle is detained late by the Hirer or used for a longer journey than that contracted for, the Company will make an extra charge.

10. Soiling Charges

Under these Terms, the hiring person or hiring entity of the vehicle shall be jointly and severally liable with the Soiling Individual to pay to Stanley Travel the fee of £100.00 (the “Soiling Charge”) per Soiling Instance.

‘Soiling’ for the purpose of this Term constitutes any instance of dirtying and/or damaging both the inside and/or outside of the hired vehicle and includes vomiting, spilling alcohol or any other drink or substance, urinating or defecating. This list is not exhaustive. For the purpose of this Term ‘dirtying’ includes smells, stains or mess which cannot easily be removed.

A ‘Soiling Instance’ is one event in which an individual carries out an act which falls into the definition of Soiling.

The ‘Soiling Individual’ is the natural person who carried out the relevant instance of Soiling.